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Title: Receptionist/Office Coordinator
Location: on-site, New York City
Schedule: Monday – Friday 8:00 AM – 5:00 PM
Compensation: $25-30/per hour

Temp-to-Hire Role

About This Opportunity

We are seeking a polished, organized, and proactive Receptionist/Office Coordinator to support the daily operations of the NYC office. This individual will serve as the first point of contact for clients, visitors, vendors, and employees while ensuring the office environment remains professional, efficient, and welcoming. The ideal candidate is detail-oriented, service-driven, highly organized, and comfortable managing multiple priorities in a fast-paced professional environment. This role requires strong communication skills, professionalism, and the ability to collaborate cross-functionally with various departments including Human Resources, IT, and Facilities.

Your Contributions

• Greet clients and visitors, ensuring a welcoming and professional first impression.

• Answer and direct incoming calls, respond to inquiries, and route messages appropriately.
• Maintain the appearance and organization of all common office areas including reception, conference rooms, kitchen, and break areas.
• Open and close the office daily.

• Prepare conference rooms for internal and client meetings, including setup, breakdown, and sanitization.
• Manage incoming and outgoing mail and deliveries.
• Order and restock office and kitchen supplies as needed.
• Coordinate food orders and provide general office support.
• Assist with office moves, workstation setups, and overall office organization.
• Serve as the primary liaison with property management regarding maintenance, repairs, cleaning, temperature control, and building-related matters.
• Act as the point of contact for external vendors and vendor relationships.

• Partner with IT to coordinate new hire workstation setups.
• Collaborate with Human Resources on onboarding and office-related employee support.
• Create employee access cards and prepare new hire welcome swag bags.
• Maintain offboarding checklists and coordinate deactivation of office access.
• Assist with organizing company functions, meetings, and events.
• Perform additional administrative and operational duties as needed.

• College degree preferred.
• Excellent verbal and written communication skills.
• Strong organizational skills with the ability to prioritize and manage multiple tasks effectively.
• Detail-oriented with a commitment to producing accurate, high-quality work.
• Collaborative team player with a positive and professional attitude.
• Proficiency in Microsoft Office Suite required.
• Experience with CRM, portfolio management, or document management software is a plus.
• Dependable, proactive, and adaptable in a fast-paced environment.
• Professional appearance and demeanor required.