Overview

Responsibilities

• Administrative Management: Support the Department Administrator in overseeing key areas including administrative processes, educational initiatives, procurement, and budget management to align with departmental priorities. 
• Personnel Coordination: Organize and assign work tasks, manage team vacation and holiday schedules, and oversee payroll administration to ensure smooth daily operations. Additional responsibilities include: 
• Team Coordination: Lead regular team meetings and check-ins to facilitate open communication, streamline information sharing, and coordination of care and services to enhance office efficiency. 
• Conflict Management: In coordination with the Administrator and under guidance from Human Resources, address conflicts, resolve issues, and handle disciplinary matters in a fair and professional manner. 
• Recruitment and Development: Partner with Human Resources in all matters related to recruitment, training, and professional development of the administrative team. Ensure compliance with department standards, implementing corrective actions as necessary. 
• HR Reporting and Surveys: Assist the Department Administrator in distributing materials and gathering data for various Human Resources related initiatives and projects: i.e.: employee satisfaction surveys, job analysis, etc.   
• Financial and Budget Support: Contribute to budget planning, monitoring, and reporting for the department to maintain accurate financial oversight and compliance. 
• Procurement Management: Collaborate with the Business Analyst and Finance department to handle expense reimbursements for physicians and staff, process vendor payments and provide guidance on purchasing policies and procedures. 
• Project Management: Drive departmental projects as assigned by senior management, ensuring alignment with department goals and timely, efficient execution. 

Qualifications

• Bachelor’s degree in business administration, healthcare management, or related field. In lieu of degree, will accept 4 years of experience in operations or healthcare management.  
• 5 years of experience in operations or healthcare management. 
• 1 year of supervisory experience.  
• Professional, adaptable, resourceful 
• Excellent communication, organizational, and conflict resolution skills. 
• Ability to manage multiple priorities, work effectively in a fast-paced environment, and lead a diverse team. 
• Proficiency in Microsoft Office Suite 

• Strong understanding of budget management, procurement processes, and financial oversight.