Executive Administrative Assistant to CEO – Melville/Plainview, NY
Location: Long Island – Melville/Plainview
Schedule: Monday to Friday, In-Office

This is a pivotal role for a confident professional who thrives in high-energy environments and has a knack for managing personalities from engineers to office staff.

Key Responsibilities:

• Provide high-level administrative support to the CEO, including calendar management, meeting coordination, and travel arrangements

• Act as a liaison across departments and teams, ensuring seamless communication

• Assist with payroll coordination, timesheet reviews, and basic HR administration

• Handle confidential data entry, spreadsheet management, and Excel reporting

• Help anticipate needs, prioritize tasks, and drive execution

• Manage daily office operations and support occasional event planning

• Proactively resolve scheduling conflicts and personnel concerns with diplomacy and discretion

Qualifications:

• Proven experience supporting C-Suite Level Executives in a fast-paced setting

• Strong command of Microsoft Excel and general data entry systems

• Excellent interpersonal skills, capable of interacting with technical and non-technical staff

• Skilled in conflict resolution and able to manage multiple personalities with professionalism

• Self-starter with a take-charge attitude and the ability to "read the room"

• Must be organized, detail-oriented, and possess a strong sense of urgency

Work Environment:
This role is fully on-site, five days a week in our Melville/Plainview offices.
You’ll be at the center of a collaborative and growing team, directly influencing how we work and win together.

• Strong working knowledge of Microsoft Suite.
• Familiarity with vendor management in the form of a PEO.
• Interpersonal Savvy as this person with be a liaison to organizations employees.
• Attention to detail in the form of data management (coordination, collection, organization and processing)
• Effective communications with a customer service mindset.
• Ability to multi-task and prioritize effectively, while ensuring a high degree of accuracy and organization and attention to detail.