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Events Coordinator
Job Description
- Event planning: Manage all aspects of event planning. Collaborate with clients to understand their event objectives, conceptualize themes, create detailed plans and establish timelines for seamless execution.
- Logistics coordination: Manage event logistics, such as venue selection, contract negotiation, transportation, audiovisual setup and equipment rentals, ensuring smooth operations.
- Vendor coordination: Source, select and manage vendors like caterers, decorators, audiovisual technicians and entertainers to align services with event requirements and budgets.
- Budget management: Develop and monitor event budgets, negotiate contracts and optimize resources to deliver successful events within financial parameters.
- On-site event operations: Oversee event operations, coordinate staff, vendors and volunteers, address issues and ensure an enjoyable experience for attendees.
- Event marketing: Collaborate with marketing teams to create event marketing strategies, develop promotional materials, utilize digital platforms and manage registrations for maximum event participation.
- Team leadership: Lead and manage event teams, delegate tasks, provide guidance and foster a collaborative environment to achieve successful event outcomes.
- Shipping/Warehouse Fulfillment: You will be responsible for assisting with our clients shipping & warehouse/inventory fulfillment needs.
Job Requirements
- 7+ years of event management experience (trade shows and conferences)
- Skilled in project management
- Outstanding communication and negotiation ability
- Excellent organizational skills
- A knack for problem-solving
- Customer-service orientation
- A team player with leadership skills
- Bachelor’s Degree or Equivalent, Marketing or Hospitality Degree preferred
- The individual will need to be based in the New York area, as the position is remote, but you will be required to be in office approximately 1 week per month
- This position will require approximately 20% travel
- Four weeks paid vacation with the opportunity for unlimited PTO after your first year
- Benefits stipend
- Paid time off for holidays
- Entrepreneurial environment
Meet Your Recruiter
Helaine Bocker
My name is Helaine Bocker. I started with Lloyd Staffing in 1997 placing Creative Talent. I attended NYIT and majored in Graphic Design. After years of working in the field as a Graphic Designer, I decided to start my own business, yet I yearned for something more and realized I needed to be around people. I decided to start freelancing through Lloyd and one day they reached out to me, not for a freelance job, but to ask me to interview for an internal role with them. Twenty-four years later, I am still here, loving what I do! I am passionate about representing people and companies in the best light! It is always rewarding to hear that the people I've worked with have had a positive experience. Being honest and having integrity, along with treating people with respect is truly what I enjoy most. There have been many times when I've worked with candidates who didn't recognize their own talents and helping them review their skills for various roles is very rewarding. Working with the best companies and representing talent is truly fulfilling to me and I look forward to many more years in this industry. #LIVINGLLOYD
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