Administrative Manager
Job Description
Compensation: Starting @ $35/hr.
Position Snapshot
What You’ll Do:
- Support the Department Administrator in overseeing administrative and educational functions by coordinating team activities, standardizing procedures, and ensuring staff efforts align with departmental priorities.
- Directly supervise the Administrative Medical Coordinator(s) and Residency Program Coordinator(s), ensuring effective coverage, professional growth, and adherence to departmental standards.
- Oversee administrative functions supporting divisional teams, including scheduling coordination, communication processes, documentation accuracy, and maintenance of service workflows.
- Ensure Administrative Medical Coordinators provide comprehensive support to division chiefs, attending physicians, nurse practitioners, and fellows—including coordination of communications, documentation, and administrative follow-up.
- Standardize and streamline division-level administrative procedures to ensure consistency and efficiency across sites.
- Partner with Human Resources in recruitment, training, evaluation, timekeeping, attendance monitoring, and performance management of assigned staff, maintaining compliance with institutional policies
- Support the Vice Chair for Education, who holds primary oversight of ACGME and program requirements, through administrative coordination, HR support, and alignment of departmental priorities.
- Lead or assist with special projects that advance departmental initiatives, process improvements, and operational efficiency, ensuring milestones are tracked and completed on time.
- Ensure adherence to departmental and institutional policies by maintaining accurate documentation, supporting audits, and fostering a culture of accountability and service excellence.
What We’re Looking For:
- Bachelor’s Degree in Business Administration, Healthcare Management, or Related Field.
- 3-5 years of experience in Healthcare Management.
- Demonstrated ability to lead teams in a complex healthcare or academic environment.
- Excellent communication, organizational, and conflict resolution skills.
- Ability to manage multiple priorities, work effectively in a fast-paced environment, and lead a diverse team.
- Proficiency in Microsoft Office Suite
- Experience in an Ambulatory setting, Direct supervisory and Budget/Finance experience.
- Experience mentoring administrative professionals or managing large teams preferred.
- Familiarity with educational program coordination and ACGME standards
Meet Your Recruiter
Dawn Viergutz
I am a certified Sr. Staffing Specialist who got into the recruitment and search industry back in Y2K. I worked with another regional staffing firm until I joined Lloyd in 2006 and have been happily employed here ever since. I’ve spent the majority of my tenure working with contract (temporary) talent in roles ranging from Administrative Support to Customer Relations, to Backoffice Accounting and much more. I try to work closely with our staffing associates to address their needs for working contract engagements whether it be for scheduling flexibility, to explore career options or simply because the temporary nature of the work is appealing. I try to get to know my contract associates so that I can keep them as busy as they want to be when it comes to short or long-term employment. I’m a good example of using the pandemic to pursue a dream and recently relocated to my favorite vacation spot, Myrtle Beach, SC as my new home. Fortunately, remote work is a great option. #LIVINGLLOYD
I love to cook, spend time with my daughter and grandkids and get real personal satisfaction when I know I’ve made the ideal match between talent and employer. Everyone deserves a job they enjoy doing!