Accounts Payable Analyst
Job Description
The Accounts Payable (AP) Analyst reports to the AP Manager and is responsible for handling vendor queries,processing payments timely in Oracle, and maintaining the accuracy of the AP subledger in the Financials. The AP Analyst adheres to key performance indicators to maintain efficiency and accuracy in all tasks.
• Prepare the cash projections daily for material purchase orders (POs) and weekly for incidental expenses
(non-PO). Analyze the “pay planning” report and “vouchered but not created invoice” report daily. Apply
payment in Oracle accurately for all Legal Entities.
• Prepare payment templates in Oracle and ensure accuracy of suppliers’ wire instructions, monitor
execution of payments by reviewing current bank balances.
• Maintain “late payment” tracker and collaborate with other departments to resolve issues (sourcing
offices, logistics etc.)
• Provide professional responses to vendor payment inquiries in Freshservice, and proactively reach out to
vendors to reconcile current payments with their statements.
• Resolve complex AP/IT tickets and guide/ train the AP Specialists team in Philippines.
• Lead month-end close for AP activities, including reconciling the AP subledger to the General Ledger (GL),
netting off intercompany AP and AR transactions, and reconciling bank accounts with the GL and advance
payments to suppliers.
• Maintain accuracy AP subledger in Oracle by applying prepayments to outstanding balances for all legal
entities, netting-off difference in currency translation, proceeding with write up/offs for legacy issues.
• Initiate the new supplier onboarding process by providing the compliance documents required (e.g., Tax
ID, Vendor Form, Bank Instructions) to AP Manage.
• Demonstrated work experience as an Accounts Payable Analyst or similar role.
• Expertise in accounting and business management software, Oracle a plus.
• Extensive experience in account reconciliation.
• Excellent time management and organizational skills.
• Exceptional collaboration and communication abilities.
Meet Your Recruiter
Matt London
I’m Matthew London, I recently joined Lloyd Staffing as a Supply chain recruiter. I have spent my entire career in institutional sales, specializing in government supply. During my 30-year tenure, I have developed long lasting relationships with our clients in areas of: Operations, Management, Procurement, Manufacturing, Production, Warehousing, Distribution, Logistics, Quality control, Compliance, Management and Sales. I have always felt that communication, respect and honesty are the most important factors in successful business relationships. My motto throughout my career has been “The customer is always right.” I bring that same attitude to both sides of the staffing process, the client and the candidate! #LLOYDEMPLOYED
In my free time I love to spend time with my family, friends, and especially my two dogs! I love to cook, travel, workout, play tennis and watch the newest series on Netflix. Lastly, if you can’t reach me-I’m probably on the Golf course!